For event planners

Client tracking for wedding and event planners

Event work is booked months ahead and paid in instalments, and the date can’t move. WISMO keeps each booking with its event date, package and add-ons, every instalment received, and the milestones you have ticked off, and gives the couple or client one link to check instead of messaging you between planning calls.

Updated · Written by Ashish Vijay

Sound familiar?

Why chats and spreadsheets stop working for wedding planners, decorators and event services

WISMO is built for wedding planners, decorators and event services who want to stay on top of orders without setting up a complicated online shop.

  • Bookings are made months before the event, and the details agreed on the first call are hard to find by the final week.

  • Clients pay in three or four instalments, and keeping track of what has been paid means checking bank statements against notes.

  • Couples and their families message at all hours asking what is confirmed and what is still pending.

  • Several events fall on the same weekend in peak season, and a missed task means a missed day that can’t be redone.

A wedding planner arranging a floral table sample with ribbon and place cards
Illustrative photo.

How wedding & events use WISMO

Your steps, in your own words

Name the stages your event goes through. Your customer sees these exact words on their tracking page, not a general “In progress”.

  1. New
  2. Planning
  3. Vendors Confirmed
  4. Setup Day
  5. Completed

Three steps, every order

  1. 1

    Create the booking with the event date as the due date, the package and any add-ons as separate items, and the agreed price.

  2. 2

    Record each instalment as it arrives, and move the booking through stages such as Booked, Vendors Confirmed, Final Details and Event Day.

  3. 3

    Share the tracking link with the couple or client. Every update you add appears there, and the calendar shows every event you have coming up.

What you keep with each order

  • Event date and venue
  • What’s included
  • Vendor confirmations
  • Milestone payments
  • Couple’s contact details
Table Flowers ×12Vendors Confirmed
Leila & Omar
Due Oct 25, 2026Advance CA$600 / CA$1,800
Due in 3 days · 3 viewsUpdate status

From your hands to their phone

You make the event. WISMO keeps your customer in the loop.

  1. 1The work

    A wedding planner arranging a floral table sample with ribbon and place cards
  2. 2The order, in WISMO

    Table Flowers ×12Vendors Confirmed
    Leila & Omar
    Due Oct 25, 2026Advance CA$600 / CA$1,800
    Due tomorrow · 3 viewsUpdate status
  3. 3What your customer sees

    Petal & Lace Events
    Vendors Confirmed
    Florist confirmed for the 24th. Everything is on time.
    Oct 12, 11:15 AM
    No app needed. Opened from a link

Common questions

Does WISMO replace wedding planning software?

No. WISMO has no guest lists, seating plans or vendor contracts. It tracks each booking’s date, package, payments and progress, and gives the client a page to follow it, which is the part most small planners and decorators run in chats.

Can I track instalment payments?

Yes. Record each payment with its date and method. The booking shows what has been paid and the balance still due, and the client sees the same on their tracking page.

Can both partners follow the booking?

Yes. The tracking link works for anyone who has it, with no app or account, so you can send it to both partners or a parent paying for the event.

Does it work for decorators, florists and caterers?

Yes. Any event service that books a date, takes instalments and has to keep a client informed can use the same workflow, with stages named for your work.

How much does WISMO cost?

WISMO is free for your first 30 orders, with no credit card and no time limit. Pro is $9.99/month or $69.99/year for unlimited orders, no WISMO branding, photos on updates and automatic customer emails, and starts with a 7-day free trial. App stores show the price in your local currency.

Do my customers need to download an app?

No. Only you use the WISMO app. Your customer gets a link they open in any browser, with no app to install and no account to create, and it shows where their order is, your latest updates and what has been paid.

Guides you might find useful

Put your next event order in WISMO

Free for your first 30 orders. No card needed. On iPhone and Android.